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Reverse Rule: Outlook Focused vs Other folder Select the move to option under organize. Example: move to if you want to create folders for specific emails, the action you are interested in from the drop-down list is. However, if you want all mails from the sender to stay in Focused folder, then choose Always Move to Focused – it is like creating a rule. STEP 4: Specify the action details to organize Outlook folders. This was sort of an exception for this particular email. Now onwards, future emails coming from the same sender will NOT be kept in Focus. If only this particular mail should go to Focused inbox, choose Move to Focused. In that case, go to the Other folder, right click on that mail and teach the machine learning algorithm.
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If you feel that mail from a particular sender should not have gone to Other folder – because it is important for you, only then you have to take some extra action. So what to do? Check the Other folder recent mail ids in the Focused folderĪt the top of Focused inbox, it shows the mails which were recently moved to the Other folder. If you don’t notice those, you will not respond to those important mails. Some important mails may land up in the Other folder. So, like any person who is learning, it will make a few mistakes.
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If this is happening automatically, why should I bother? Once it understands the behavior, then the less important mails go to the other folder. So, typically within few weeks of your installation of the current version of Outlook it will be smart enough to decide.
HOW TO CATEGORIZE EMAILS IN OUTLOOK 2010 SOFTWARE
This software observes the way you handle (or don’t handle) mails and decides whether to keep a mail in Focused or dump it in Other folder. Outlook has a smart piece of software running behind-the-scenes. If you want to check that your search worked correctly, see what emails show up by clicking Search. Who decided what goes into Outlook Focused vs Other folder? Outlook! In the search box at the top, click Show search options. Don’t like Other folder? Switch it off.Reverse Rule: Outlook Focused vs Other folder.EXTERNAL SEND: Apply this rule after I send the message. Check the Other folder recent mail ids in the Focused folder INTERNAL RECEIVE: Apply this rule after the message arrives.If this is happening automatically, why should I bother?.The subject line of the email will become the name of the task, and the body of the email will appear in the Notes section. You can add categories to an Outlook view by right-clicking on the headings and choosing Categories. Drag it from Outlook to any quadrants in your Priority Matrix. To preset the Quick Click category go to Home Categorize Set Quick Click which is at the very bottom of the menu. Drag it from Outlook to any quadrants in your Priority Matrix. Who decided what goes into Outlook Focused vs Other folder? Outlook! Just open your Outlook and select the email that you want to prioritize.